Athlo.aiAthlo.ai

Registration

Inviting people to your club

Share one link with parents and players and it takes them to your club's registration form, whether they're new to Athlo or already use it. Someone new is led through creating an account, adding their name and creating their player first. This guide follows two clubs inviting families, including what happens when the person registering shares a player with someone else.

The link doesn't let anyone in on its own. It only brings people to your registration form. Every registration made through it lands in Player registration forms for you to review, the same as one made any other way.

Who can do this

Anyone at the club who can see the player-admin options in the Players tab can share the invite link. By default that's club admins, coaches and managers, plus anyone else your club has allowed to review registrations. Ordinary members don't see the option.

The person you invite doesn't need an Athlo account or the app beforehand. They can join from a phone or a computer.

Part 1: Share your club's invite link

Sam Carter, the admin of Northgate United FC, sends the club's link to a new family.

Club admin

Open Invite to Athlo

From your club's page, go to Players and tap Invite to Athlo. In the web app, it's one of the cards at the top of the Players page.

Northgate United FC's Players tab, with the Invite to Athlo card
Club admin

Share the link

Your club has one invite link and a matching eight-character code, for example ZD3T-9Q35. Tap Share link to send it through WhatsApp, email or any other app on your phone, or Copy link to paste it into a newsletter or a poster. You can share the same link with as many people as you like.

The Invite to Athlo screen showing the code ZD3T-9Q35 and the athlo.ai/join link
The phone's share sheet with the invite message ready to send
Club admin

Replace the link if you need to

If a link has been shared somewhere it shouldn't have been, tap Generate a new link. The old link and code stop working straight away, and anyone who opens them is told to ask the club for the current one. Registrations already made through the old link aren't affected.

The Generate a new link confirmation dialog

Part 2: Joining from an invite, new to Athlo

Emma Walsh opens Northgate United FC's link on her phone and registers her son, Leo.

Parent or player

Open the link

The link opens a page on athlo.ai that shows which club the invite is from and its invite code. On a phone, tap Open in the Athlo app. To carry on without the app, tap Continue in browser (see Part 5).

The athlo.ai invite page on a phone: Join Northgate United FC on Athlo, with the code and the Open in the Athlo app button
Parent or player

Create your account

The app confirms which club you've been invited to. Tap Create Account. The Club invite code is already filled in, so all you need is your email address and a password. If you already use Athlo, just sign in instead and the invite carries on from there.

The sign-in screen with a Club invite message: You've been invited to join Northgate United FC
Create new account form with the club invite code ZD3T-9Q35 already filled in
Installed the app first? If you downloaded Athlo before opening the link, type the club's code into Club invite code when you create your account. It does the same thing as the link.
Parent or player

Confirm your email

Athlo sends you an email with a confirmation link. Open it on the same phone and Athlo signs you straight in. It's fine to open it on a different device instead: just sign in afterwards. Your invite is saved with your account, so it's still waiting.

Parent or player

Add your name

Athlo opens your Profile and asks you to add your first and last name. Tap Update and the invite continues.

The Profile tab with the message Complete your profile: Add your name to your profile, then we'll take you to Northgate United FC
Parent or player

Register a player

Tap Register a player. If you don't have any players on Athlo yet, Athlo takes you straight to Create Player: enter your child's (or your own) name and date of birth, then tap Create player. If you already have players, pick the one you're registering.

You're invited to join Northgate United FC, with Register a player, Not now and Decline invite
Create Player filled in for Leo Walsh, born 11 Jan 2017
Parent or player

Fill in the club's registration form

The club's registration form opens with the player's details already filled in. Complete the rest, for example an emergency contact and the consents, and tap Register.

Northgate United FC's registration form with Leo Walsh's name and date of birth already filled in
Every club's form is different. First name, last name and date of birth are always there. Everything else is up to the club, so the form you see may have more, fewer or different questions than this one.
Done

Registration sent

The registration is on its way to the club, and the player now appears under My Players on your profile. The club reviews the registration and lets you know.

Emma Walsh's profile showing Leo Walsh under My Players and a Form submitted successfully message

Part 3: Joining from an invite, already on Athlo

The same link works for someone who already has an Athlo account. The steps they don't need are skipped.

Parent or player

Open the link and sign in

Tap Open in the Athlo app on the invite page. If you're signed in, the invite opens straight away. If you're signed out, the app says which club invited you: tap Sign In, not Create Account, and the invite continues once you're in.

The sign-in screen with a Club invite message: You've been invited to join Eastfield Juniors FC. Create an account or sign in to continue.
Parent or player

Pick the player to register

Tap Register a player. Your existing players are listed: pick the one joining this club, or tap Create New Player for someone who isn't on Athlo yet. Then fill in the club's registration form as in Part 2.

You're invited to join Eastfield Juniors FC, with Register a player, Not now and Decline invite
Select Player for Eastfield Juniors FC, listing Leo Walsh and a Create New Player button
Installed the app after opening the link? The invite code box is on the sign-up screen only. If you already have an account, sign in, then open the club's link again and tap Open in the Athlo app.

Part 4: Registering a player you co-own

A player's profile can be shared: the owner (usually the parent who created it) can give another adult access as a co-owner. A co-owner can fill in a club's registration form, but the owner decides whether the player joins a new club.

Tom Walsh co-owns Leo Walsh's profile; Emma Walsh is the owner. Eastfield Juniors FC sends Tom its invite link.

This applies however you register. The invite link, Find a club on a player's profile and + Player on a club all work the same way for a co-owner. See Registering a player for those routes.
Co-owner

Fill in the club's form

Follow the invite and pick the shared player, as in Part 3. The form tells you up front that the owner will be asked. Fill it in and tap Register as usual.

Register Player form with a notice: You co-own this player. Emma Walsh will be asked to approve this registration before it goes to the club.
Co-owner

The request goes to the owner

Instead of "Form submitted" you see Sent for approval. Nothing has reached the club yet. Your Profile shows the request under Registration requests while you wait, and you can withdraw it with Cancel request.

Sent for approval: Emma Walsh has been asked to approve this registration. The club will get it once they agree.
Tom Walsh's profile: Leo Walsh at Eastfield Juniors FC, Waiting for Emma Walsh to approve, with Cancel request
Owner

Open the request

The owner gets a notification, Registration needs your approval. The request is also on their Profile under Registration requests. Tap Review.

Emma Walsh's notifications: Registration needs your approval. Tom Walsh wants to register Leo Walsh at Eastfield Juniors FC.
Emma Walsh's profile: Tom Walsh wants to register Leo Walsh at Eastfield Juniors FC, with a Review button
Owner

Check the answers

The owner sees the club's form exactly as the co-owner filled it in, including the emergency contact and each consent as Yes or No. Approving means agreeing to those answers on the player's behalf.

Registration request: Leo Walsh at Eastfield Juniors FC, with the answers Tom Walsh gave
The rest of the answers, with consents shown as Yes or No, and Approve and Decline buttons
Owner

Approve or decline

Approve sends the registration to the club, where it waits for review like any other, and tells the co-owner. Decline sends nothing to the club and tells the co-owner. Either way the co-owner's Profile shows the outcome.

Approved. The registration has been sent to the club.
When no approval is needed. The owner registers their own player directly. A co-owner also registers directly at a club the player already belongs to, for example when the club asks for its form again: the owner has already agreed to that club.
Both people need a current version of the app. The request and review screens arrived in Athlo 1.13.

Part 5: Joining in a web browser

No phone handy? Everything above also works on a computer. Daniel Price opens the same link on his laptop:

Parent or player

Continue in browser

On the athlo.ai invite page, click Continue in browser. The Athlo web app opens and shows which club invited you.

The athlo.ai invite page on a computer, with Continue in browser
The Athlo web app's sign-in page with the Club invite message for Northgate United FC
Parent or player

Create your account and register

Create your account (the invite code is filled in here too), confirm your email and add your name. The invite screen then opens, and the rest is the same as on the phone: create your player, fill in the form, and click Register.

The web sign-up form with the club invite code filled in
The web app's You're invited to join Northgate United FC screen
The web app's Home page with Form submitted successfully

Part 6: Reviewing the registration (club admin)

Club admin

Find it in Player registration forms

Registrations made through your invite link show up in Players → Player registration forms, ready for you to approve or reject like any other registration.

Player submissions at Northgate United FC: Emma Walsh submitted at Friday, October 9, 2026

A few things worth knowing

  • "Not now" keeps the invite. If someone taps Not now, the invite comes back the next time they open Athlo. Decline invite removes it for good.
  • One registration per invite. Once a registration has been sent, the invite is used up for that person. To register another child at the same club, they can use Register Player or open the link again. See Registering a player for the other ways to register.
  • A co-owner's request uses the invite too. Once a co-owner's registration has gone to the owner, the invite is used up. If the owner declines, the invite doesn't come back; to ask again, the co-owner opens the club's link again.
  • "This invite link isn't valid" means the club has generated a new link since this one was shared. Ask the club for the current link or code.