Registration

Registering a player

There are two ways to register a player in Athlo, depending on who's doing it: a club admin registering someone directly from the club, or a parent/player registering from their own Profile tab. Both end up filling in the same underlying form and both produce the exact same result — this guide covers each, using real clubs from a live season.

One form does both. Filling in and submitting the registration form simultaneously creates the player's Athlo profile and adds them to a club's roster — there's nothing to set up beforehand, in either path.

Who can do this

Anyone with player-management permission at a club can register a new player directly from that club — a coach signing up a new joiner, a club secretary processing a paper form, or a parent who's also a club member. See Path A below.

A parent or player registering with a club they're not yet a member of doesn't need to join it first — they can create the player's profile and register them with the club straight from their own Profile tab, using the + Player button on that club's Orgs listing. See Path B below.

Registering a player you co-own? If a player's profile was shared with you, you can fill in a club's form, but the profile's owner is asked to approve it before it reaches a club the player isn't at yet. See Registering a player you co-own.

The form itself can vary between clubs. Every club builds its own registration form — first name, last name and date of birth are always present, but beyond that, each club chooses which fields to include (emergency contact, CPR consent, media consent, custom questions of its own) and which ones are required. The screenshots below show one particular club's version — the form you see for a different club may have more, fewer, or differently worded fields.

Path A: From inside a club

Registering Oscar Bennett with Riverside Athletic FC, as a club member with player-management permission.

Club member

Open your club's Players tab

From your club's page, go to Players, then tap Register Player.

The Players tab menu, showing Register Player among the options

Club member

Fill in the player's details

Enter the player's first name, last name and date of birth. The date of birth is what drives everything else in the app — it's used to work out the player's age group and birth quarter automatically, using your club's own cutoff-date settings.

At the top of the form, choose the player's Sex — Male or Female. It's optional, but leagues can run male-only or female-only age groups, and a team can only enter one of those once every player has it recorded. See Player sex below.

Blank Register Player form with First Name, Last Name and Date of Birth fields

Register Player form with the Sex choice at the top and Male selected

Club member

Add an emergency contact

Provide an emergency contact name, phone number and their relationship to the player, if your club's form asks for them — most do, but the exact fields depend on how your club has set up its registration form.

Registration form filled in with player and emergency contact details

Club member

Confirm consents and submit

Check the required data processing consent, plus CPR and media consent if your club collects them, then tap Register.

All three consent checkboxes ticked, with the Register button visible

Done

Player appears on the roster

Oscar Bennett now shows up in Riverside Athletic FC's Players list, with his age group and birth quarter already calculated from his date of birth.

Oscar Bennett listed on Riverside Athletic FC's roster, U9 · Q3

Path B: From your Profile (parent or player)

Creating a player profile for Nora Sullivan and registering her with Westfield Rangers — a club her parent, Liam Murphy, is not a member of.

Parent or player

Open My Players from your Profile

Tap Profile in the bottom navigation, then scroll down to My Players — every player profile you've created, independent of any club.

My Players list with several existing players and a Create Player button

Parent or player

Create a player profile

Tap the dashed Create Player button and enter the player's first name, last name and date of birth. Physical attributes and Sex are optional — pick Male or Female under Primary Foot. This creates a standalone Athlo player profile — it isn't registered with any club yet.

Create Player form filled in with Nora Sullivan's name and date of birth

Create Player form scrolled to the Primary Foot and Sex choices, with Female selected

Parent or player

Profile created, not yet registered

Nora Sullivan now appears in My Players. Unlike the other players in the list, she has no club count shown under her name — she has a profile, but isn't on any club's roster.

My Players list with Nora Sullivan newly added, with no club count shown

Parent or player

Find the club and tap + Player

Go to Orgs and search for the club. For a club you're not a member of, a + PLAYER button appears right on the search result — tap it to register a player there without joining the club yourself.

Orgs search results for Westfield Rangers, a club Liam Murphy is not a member of, showing JOIN and + PLAYER buttons

Parent or player

Choose which player to register

Pick the player from your list — here, Nora Sullivan — or tap Create New Player to add a new one on the spot.

Parent or player

Fill in the registration details

The player's name and date of birth carry over automatically, and so does their sex if you set it on the profile — if you didn't, you can choose it here. Fill in the emergency contact name, phone and relationship, and check the required consents — the same form used in Path A.

Register Player form for Westfield Rangers with Nora's name and date of birth pre-filled, and blank registration details

Registration form filled in with emergency contact details and both consents checked

Done

Player is registered

Nora Sullivan is now registered with Westfield Rangers — she'll appear on the club's roster exactly the same way as a player registered from inside the club in Path A.

Confirmation after submitting, returned to the Select Player screen for Westfield Rangers

Or start from the player instead of the club. Open My Players and tap a player to see their profile, then tap FIND A CLUB to search for a club and register that player with it — the same flow as steps 4–7 above, just reached from the player's own page instead of the club's.

What happens behind the scenes

Registering a player automatically creates and links an Athlo profile for them — the same identity that's used to recognise a player across different clubs. In Path A this happens in one step; in Path B, creating the profile and linking it to a club are two separate steps, but the end result is identical. This profile link is what makes later workflows like league transfers possible: a transfer can only be proposed for a player who already has it, and the receiving club has to complete one of these two registration flows before a transfer can be confirmed.

Age groups and birth quarters

Age group and birth quarter are never entered manually — they're derived client-side from the date of birth, using your organisation's own age-group cutoff month and day (falling back to 1 September if your club hasn't set one). Changing your club's cutoff settings automatically reclassifies every existing player the next time their record is viewed — no need to re-register anyone.

Player sex

Sex means the player's biological sex, Male or Female. It's optional when you create or register a player, and it matters mainly for leagues: an age group can be open to everyone, or limited to male-only or female-only players. A club can't enter a team into a restricted age group while any player on it is the wrong sex or has no sex recorded, so it's worth filling in as players are added.

Once recorded, it shows as M or F next to the age group and birth quarter in player lists, and every player list's filter sheet has a Sex filter (Male, Female or Not set) — handy for finding players whose details still need completing.

For a player who was added without it, the player's owner (a parent, or the player themselves) can set it later: open the player from My Players, tap the pencil icon and choose Male or Female under Sex. The value on the player's profile is the one every club and league uses — a club's registration form fills it in when it's missing but never changes one that's already set.